Best Tips for Moving Into a New Office Space

February 2020

Moving into a new office space comes with a unique set of challenges. The move requires careful preparation to ensure you can get up and running quickly, keep secure items secure, and reduce the overall stress of this process. As you start preparing for office moving day, here are some tips that will help you get through the process quickly.

1. Plan for IT Transitions Early
Technology is one of the trickiest parts of your move. Not only can computer and IT equipment be easily damaged in transit, but the necessary infrastructure must be in place at your new office before you can get back to "business as usual." Enlist the help of your IT professionals at least three months before the move, creating a checklist of what you need to do for the migration. Also, plan to backup all critical files to the cloud, just in case something is lost in transit.

2. Clean the Clutter
Don't move things you aren't going to use in your new space. This is particularly important if you are moving to a shared office environment. Find out what furnishings and technology are available at the new location, and only bring what you need. Sell or donate office furniture or equipment you won't need, and shred old, unnecessary paperwork.

3. Update Your Address
When you're moving for business reasons, you have to update your address in more places than you might think. Not only will you need to update your mailing address with the post office, but you also need to update it online so potential clients can find you. Scour your online listings, and change your address about a month before your move to ensure the change takes effect in time.

4. Plan Your Schedule
Mark off some days before and after your moving date that will have no big deadlines or client meetings. This buffer will give you time to attend to the nitty-gritty details and ensure your new office space is genuinely ready for guests.

5. Delegate Responsibilities
Delegate responsibilities for the move. If you have enough stuff to warrant it, hire a professional moving company with business moving experience. Assign your team members to pack certain areas, including their desk areas, and give them a deadline for the job.

6. Get Acquainted
Once you have moved in, take some time to get to know your new facility. In a shared office space, attend social events so you can become acquainted with the others who use the space. Learn where the favorite lunch spot is, and frequent it so you can get to know your neighbors.

Moving into a new office space allows you to grow your business, improve your location, and expand your professional network. Take these tips to heart and make this transition as stress-free as possible.